In today’s market, information has become as valuable as money when it comes to the success of a business. Businesses must not only collect, manage, and store information (of all kinds), but actively protect it against criminals looking to gain access to it. And that means focusing on prevention, rather than remediation.
As the digital era continues to drive technology, more and more businesses and organizations are reducing their paper use by going digital. Transitioning to digital documents can bring many benefits. However, as the amount of digitally available information continues to grow, so does the number of hackers and cybercriminals looking to steal it. In fact, according to a new report by the Identity Theft Resource Center (ITRC) and CyberScout, the first half of this year saw a 29% increase in data breaches compared to the first half of 2016. The report states hacking was the number one cause of breaches. Inadequate security measures and outdated software are leaving businesses vulnerable to cyber attacks.
Protect Your Assets:
With an average cost of $3.6 million per breach, cyber attacks can ruin your company’s finances and reputation. Data breach prevention can save you the stress, time, and costs of a data breach. The following tips could help minimize your risk:
- Routinely Update Security Software: Often overlooked by managers and employees alike, this is the most important tip on the list. It’s easy to click the “remind me” button when prompted for a security update. However, updates ensure that your security software can keep you safe from newest types of spam, phishing and hacking software.
- Have a Breach Response Plan: Prevention is the best way to avoid a breach, but the sad fact is that businesses have to plan for WHEN, not IF the breach will happen. Knowing what steps to take and who needs to be notified in the event of a breach is equally as important. Employers must share the plan with their employees and hold mandatory training. To ensure everyone knows what to do when disaster strikes.
- Establish a Culture of Cyber Security: Good leaders lead by example. This is just as true when it comes to establishing solid cyber security practices. When management is aware of Information Governance (IG) protocols and cyber security regulations, it becomes much easier to train employees. Password management is a good example of this. NO ONE likes changing their passwords every 90 days, but it is a necessary step in any effective cyber security program. By embracing this as a necessary part of doing business, management can help drive down that security conscious culture.
- Information Awareness/Disposal: Having security protocols in place is not enough on its own. Being able to protect your information requires knowing the type of information you have and who has access to it. Businesses must properly destroy (paper/hard drive shredding) sensitive information no longer in use to ensure that it’s unrecoverable. Any stored sensitive information should be encrypted and password protected.
- Know Your Resources: Information can be stored in a variety of formats (digital media, Cloud, paper, film, etc.). Matching a storage solution with the needs of your business is important. The best IG practices use a combination of document storage solutions.
- Call In the Pros: Keeping track of your company’s information can be challenging. As your business continues to grow, so does the amount and the type of information that must be collected and stored. Without the proper resources, protecting the ever-growing amounts of information becomes almost impossible. That’s where companies like COR365 come in. We offer a variety of affordable services to help businesses of all sizes collect, manage, store, and protect their information (and even destroy it when it’s met its retention requirements). Our experienced staff can help businesses with everything from data entry, digital document scanning, microfilm digitization, digital document storage, and enterprise content management (ECM) to information governance consulting, records storage and shredding services.
To learn more about how we can help protect your business, check out our Information Governance Services.
For questions, or to speak with one of our experienced staff members, fill out our contact form.