April is Records and Information Management (RIM) Month! Your information is the most valuable asset your company owns, so it’s essential that you take steps to protect it. There could not be a better time for you to take an in-depth look at your internal RIM processes. Here are a few tips to help you protect your organization’s information and records.
Password Protect Mobile Devices and Media
In today’s new age of technology, our mobile devices and other on-the-go technologies have become an integrated part of our daily lives. Our devices almost always go where we go and connect to various networks along the way. This is why securing your device with the most up-to-date password methods is essential. Security experts suggest protecting your device via secure methods such as multi-factor authorization, bio-metric scanners, and facial recognition. Requiring multiple different types of authorization for access will make your device even more well protected. After all, the harder it is to access your device, the safer your information will be.
Lock Your Computer Before You Walk Away
Like with our mobile devices, our computers also store critical information regarding both our personal and professional lives. Although most devices come set up with a customizable password protected user account, it is not enough for the security measure to just exist. You must actually put it into use in order to reap the benefits! Taking the extra minute to lock your computer screen before stepping away from your desk for any amount of time ensures that your information stays both protected and private.
Clear Your Desk and Secure Work Papers
Just like with your computer, it is essential that you also lock up your desk and records before leaving for the day. Papers containing personally identifiable information (PII) or client data should always be placed in a secure, out-of-sight location. This prevents wandering eyes from accessing sensitive information, and ensures that your records are not left out the open to be misplaced, thrown out, or stolen.
Use Unique Passwords and Change Them Regularly
Having a password on your devices is not a full-proof plan for security. That’s why it is critical that you not only change your passwords frequently, but also use a unique username and password combination for each account. This prevents all of your accounts being compromised in the event that one account gets breached.
Dispose of Your Documents Properly
When dealing with documents that contain private or confidential information, it is critical that you dispose of them correctly. Any and all documents that contain PII and other sensitive information need to
be securely shredded to ensure that the data remains secure and unidentifiable. To ensure that record disposal is handled properly, many companies partner with NAID certified shredding vendors to handle their documents. Such partnerships allow for less worry, and total confidence that your information is secure from authoring to disposal.
Do Not Delay Installing Critical Security Updates
Although installing security updates for your operating system may not seem like a top priority in the middle of a busy work week, it actually is essential for protection purposes. Often, individuals put off installing their updates, and therefore, unknowingly make themselves vulnerable to the threat of hackers and data breaches. After all, having an integrated security software only helps if you use it.
Want to Know More?
Our security experts are available to answer any questions you may have regarding records and information management. Whether you are looking to begin a data protection plan, or are looking for a secure way to store or dispose of your documents, our team can help. Fill out the form below for more information, or contact us online to connect with a COR365 representative.Share