A Document is Only Useful if You Can Find It.
Digitization Ensures You Always Will!
A recent survey showed that 64% of respondents had trouble finding the information they needed at work. That 64% doesn’t have to include you. Document scanning is a smart first step in information management.
Whatever your digitization needs, COR365™ can meet them. From file output (PDFs, TIFFs, JPEGs, and more) to project size (less than a box to thousands of boxes worth of records) to document size (sticky notes and business cards to letter/legal-size and maps and blueprints), we have the experience and track-record to get it right, on budget and on time.
We fully prepare all documents for scanning by removing staples, paper clips, and other bindings as necessary. We can collate, remove items that don’t need to be scanned (sticky notes, etc.), repair tears, flatten curled pages, and ensure that our scanning process captures a readable image. During scanning, a preliminary quality control (QC) process is performed as the scanning technician fine tunes brightness and contrast settings and ensures there are no double feeds or missed pages.
After scanning, a thorough and rigorous QC process is performed. Each image is evaluated by a technician for readability, proper image orientation, blank page deletes, and other issues that may affect quality.
Gain the Power of Fully Text Searchable Documents with OCR
We offer hand-keyed indexing or can also use zonal optical character recognition (OCR) to extract data and populate index fields. Though the former is typically more reliable and accurate, we can help you determine the best option for your documents. We can meet your indexing requirements or advise you on the fields that will be most beneficial for the project. Typical index fields include: names, dates, identification numbers, document types, Social Security numbers, and department names. We also offer full page optical character recognition, making your documents fully text searchable. We can also perform match and merge processes to sync existing metadata with scanned images.
Document scanning is an ideal solution for organizations who:
- Have only single paper copies of mission critical documents and are concerned about their physical integrity
- Spend time searching for documents and files
- Often have a need to share documents or collaborate
- Need to free up office floor space
The COR365™ team offers a variety of document scanning solutions, from turnkey to self-managed. Regardless of the solution chosen, images stored on our premises are housed in our SSAE Audited Data Center. For maximum protection, we not only mirror scanned images, but also back them up to tape for storage in an offsite vault. We can also accommodate a secure, offline solution, as well. Each file is easily traceable for compliance with Sarbanes-Oxley, HIPAA, and other government regulations.
Your COR365 Advantage:
- Flexible options to meet your needs and your budget
- File scanning and retrieval available from your desktop
- Built-in redundancy
- On-demand access and scanning
- Microfiche and microfilm conversion to digital files
- Multiple output options (Internet, intranet, SFTP, email, CD, DVD, flash drive, or external hard drive)
- Import assistance with your enterprise content management (ECM) systems
- SSAE Audited Data Center
- Compliant with state and federal regulations governing information protection
If you would like to learn more, simply fill out this contact form or the one on the left side of the screen and we will answer all your questions about document scanning solutions and find out how to best serve your specific business needs.
Hello, Floor Space! Check out our blog post on how a document scanning company helps you regain your space!