Document Scanning Services

A Document is Only Useful if You Can Find It.
Digitization Ensures You Always Will!

A recent survey showed that 64% of respondents had trouble finding the information they needed at work.

That 64% doesn’t have to include your business.

A smart first step in information management, COR365 provides document scanning and imaging services in North Carolina, South Carolina, and Virginia so that you can easily access all of your files quickly, when you need them.

We carefully format and scan your documents in bulk so that you don’t have to. We have the experience and track-record to get it right, on budget, and on time.

COR365™ Provides Scanning Services to Meet Your Needs:

✓ Large or small project size
(less than a box to thousands of boxes worth of records)

✓ Large or small document sizes
(sticky notes and business cards, to letter/legal-size, maps, and blueprints)

✓ Various file-type outputs
(including PDFs, TIFFs, JPEGs, and more)

✓ Delivered on-time and on-budget

✓ On-demand scanning services 

✓ One-time projects 

✓ Recurring, scheduled scanning services

✓ Rigorous quality control process

✓ Integrated with document management systems
(digitized files can easily be uploaded into your system, including iCOR)


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Why Document Scanning Services?

 

Save Time.

Imagine how much time and frustration you’d save if you could find the exact file you needed as easy as doing a Google search from your desk. No need to walk around asking coworkers if they know where a file is. No more walking across your building and then rooting through filing cabinets and piles of paperwork just to find one folder.

 

Free-Up Space.

Paper files quickly take up a lot of valuable office floor space. To make matters worse, more documents are being created every day. Scanned documents are saved digitally, instead of in a clunky metal filing cabinet. If you lease your office, save money by reducing the amount of space your business needs to operate due to paper records.


 

Secure Your Data.

Paper documents are easy to misplace, lose in a fire, tear, and steal. And if that happens, you have no way to get it back. Digitized documents are different. You can’t lose them in a fire, they can’t be torn or accidentally shredded, and they’re securely stored in our in our SSAE-Audited Data Center with various layers of redundancy.

 

Collaborate Easily.

Because the files are stored digitally, they can be accessed by authorized employees from wherever they’re working (at home, a different office, etc). No more confusing hand-written notes taped to document. Digitized documents allow you to quickly and easily collaborate on a project with others in your company (no matter how big or small).


Now imagine those benefits multiplied across your company…
document imaging allows this dream to be a reality!

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What’s the Document Scanning Process?

Testimonial

“They came in one weekend and drove away with 30 years-worth of paper records. I must admit, we were a little uneasy watching all that collected information – the literal backbone of our business – leaving the premises at first. After scanning, they input all the data into our new iCOR system and returned the boxes the following weekend. COR365 made the whole process seamless. They’re great people. Easy to like and we’ve got a great relationship. Plus, now I’ve got a system where I can click on a customer’s name and everything with that customer is at my fingertips.”
– Carol T. Jordan, President, Trans Carolina Permits, INC.

1. We pick up your documents and prepare them for scanning.

Our confidential and secure courier service can transport your files to one of our secure facilities in North Carolina (we have scanning facilities in Charlotte, Raleigh, Winston-Salem, and others). We remove staples, paper clips, and other bindings as necessary. We can collate, remove items that don’t need to be scanned (sticky notes, etc.), repair tears, flatten curled pages, and ensure that our scanning process captures a readable image.

2. Documents are carefully scanned and undergo rigorous quality control.

During scanning, a preliminary quality control (QC) process is performed as the scanning technician fine-tunes brightness and contrast settings and ensures there are no double feeds or missed pages. Each image is evaluated by a technician for readability, proper image orientation, and other issues that may affect quality (such as deleting blank pages).

3. We index the data, converting a digital image into text.

We provide hand-keyed indexing (typing in the data by hand) or OCR (done automatically by software) to convert the image into searchable text (see below for details).

4. The paper files are then either returned to you, stored in a secure facility, or shredded.

After scanning, we can return the physical documents to you, keep them in one of our secure record storage facilities in North Carolina, or securely shred and destroy the documents (after you’ve had the opportunity to audit the digital images).

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Why COR365 for File Scanning Services?

The COR365™ team offers a variety of document scanning solutions, from turnkey to self-managed. Regardless of the solution chosen, the digitized files are kept securely in one of our record storage facilities in North Carolina (specifically in our SSAE-Audited Data Centers). For maximum protection, we not only mirror scanned images, but also back them up to tape for storage in an offsite data vault. We can also accommodate a secure, offline solution, as well. Each file is easily traceable for compliance with Sarbanes-Oxley, HIPAA, and other government regulations.

Your COR365 Advantage:

  • Flexible options to meet your needs and your budget
  • File retrieval available from your desktop, phone, or tablet
  • Digitized documents are kept in our SSAE-Audited Data Centers
  • Built-in redundancy
  • Large or small project sizes
  • Scanning facilities in Charlotte, Raleigh, Winston-Salem, and elsewhere in North Carolina
  • Compliant with state and federal regulations governing information protection (HIPPA, Sarbanes-Oxley, etc)
  • Microfiche and microfilm conversion to digital files
  • Multiple output options (Internet, intranet, SFTP, email, CD, DVD, flash drive, or external hard drive)
  • Import assistance with your enterprise content management (ECM) systems

If you would like to learn more, simply contact us and we’ll answer all your questions about document scanning solutions and find out how to best serve your specific business needs.

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document scanning digitization imaging

Service Area for Our Scanning Services
in NC, SC & VA:



Converting a Scanned Image to Searchable Text

After your documents have been scanned, there are two ways to convert the scanned images into searchable text (we provide both options).

1. Letting computer software automatically convert it (using “OCR”).

What is OCR? Optical character recognition (OCR) is computer software which can be used to automatically extract data and populate index fields. We offer full-page OCR scanning services, making your documents fully text searchable. We can also perform match and merge processes to sync existing metadata with the scanned images.

2. Typing it in by hand (hand-keyed indexing).

Our data entry services are done right here in North Carolina, so your information remains confidential and secure. We’re independently measured at 99.5% accuracy for double-blind verified data entry, meaning you can trust our experienced team to quickly and properly key in your data by hand.

Though typing by hand is typically more reliable and accurate, we can help you determine the best option for your documents. We can meet your indexing requirements or advise you on the fields that will be most beneficial for the project. Typical index fields include: names, dates, identification numbers, document types, Social Security numbers, and department names.


Contact Us – We’re Here to Help!

Message us below or call us at (336) 499-6020.

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