5 Questions to Ask When Considering a Document Scanning Project

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Many organizations are looking to make the transition from hard copy files to digital images. There are a lot of benefits to making this transition, even if it’s only for a portion of your files. Digitizing can help you create an organized filing system, faster searching, easier file sharing, and fully text-searchable documents. Scanning projects even free up office space that may be currently overrun with bulky, unnecessary filing cabinets.

Regardless of ...

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How to Avoid Common Records Management Pitfalls

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Document management; records management

The Value of Information

If you follow our blogs you’ve probably read the statement numerous times. Effectively managing the creation, distribution, use, maintenance and disposition of recorded information can be a tool for growth. Information can be a tremendous leverage point for your organization in learning how to be more efficient, effective, and growth-oriented.

As a business continues to grow, so ...

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Digital Document Storage: Speed, Efficiency, and Security

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Digital document storage; save space; off-site; back-up

The International Organization for Standardization defines record management as “the field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence and information about businesses activities and transactions in the form of records.” So, efficient and systematic—great ...

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Top 5 Ways a Hosted Document Management Platform Can Benefit Your Business

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paper; document management system

The term “hosted document management platform” refers to software that stores and keeps track of electronic information. It simplifies the process of combining paper and digital files into a database that is secure and accessible to authorized individuals.

In addition to making data collection easier, these types of information management solutions come with a number of other ...

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Hello, Floor Space!

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(Or, How to Stop Worrying and Get Rid of Your File Cabinets)

file cabinets; digitization; document scanning; imaging; shredding; storageIf your office generated paper, which almost all offices did at one time, file cabinets were a must. They helped keep your documents organized and in one place. They may even still have have a place in your organization’s records management, but they’re no ...

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Optical Character Recognition (OCR): Is it the right solution for you?

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OCR searchable text

What is optical character recognition (OCR) and is it right for you?

Optical Character Recognition (often abbreviated to OCR) is when an image is processed by a software application that tries to locate and identify text and characters. If you’ve ever opened a PDF of a scanned document in which you could search for specific words or characters, you have some ...

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“What If…?”: 3 Keys to Help Your Organization Prepare for the Worst Case Scenarios

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It’s difficult to think about the worst case scenarios–those situations that strain the imagination because they require so many low-probability events to occur. But the time we spend thinking about them doesn’t just have to be a source of anxiety, it can be an investment in preparation. By asking yourself “What if…?” now, you can avoid having to ...

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Resolved To Be Better

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success-go-get-it

If the past year has taught the world of business anything it was that industry best practices are just that – Resolved to Be Better. Best practices insure that your personal and business data is safe and secure at all times. Especially since we live in a time where the daily headlines are all about data breeches, unsecure email, identity and credit card theft. There are bad guys out there. ...

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